We Want YOU To Be A 2015 PMQG Officer! (Nominations Closed)

It's self-nomination time! We're getting ready to select our 2015 officers and we want YOU! We are accepting self-nominations now through November 15th, and we will vote on officers at the November meeting. Nominations are now closed.

Requirements:
1.) You must be a PMQG member in good standing, and have been a member for at least 6 months.

That's it!

Other qualities that are great to have in an officer are: communication, teamwork, leadership, blogging, photography, speaking in front of groups, organization (not all skills needed for all positions).

So what are you committing to exactly? You're committing to one year of being an officer, which is attending one guild meeting and one officer meeting per  month. It's also great if you can attend as many other guild events as possible, such as Sew Days,  Charity Sews, Hand Sew Happy Hours, and New Member Mixers.

You're also committing to meeting a ton of new people and making new friends! The friends I've made in the last two years are amazing, and it's kind of awesome how much fun we can have while planning (and running!) a meeting. If you need a little push to get out and meet people, this is a wonderful way to do so.

Fun fact: Have you noticed we don't use the term "board" anymore, and rather only say "officer?" Well, that's because according to the bylaws we drafted last year, we have a board of directors and it's different (a bit) from the current officers! The actual board is made up of 10 people: the current year's officers and the officers of the previous year (so that means this year's board is only 9 people I guess, since I am counted twice since I was an officer last year!)

To self-nominate for a 2015 officer position, please carefully read the officer descriptions below and then fill out the self-nomination form.

Remember, these positions can be flexible! Your group of officers can share and trade duties as long as everything is taken care of! Maybe the secretary isn’t as comfortable with taking pictures as the Programs Coordinator, so they switch from the “assigned” tasks(we did that this year). Each team of officers can see what works for them, don’t count yourself out of a position because one part of it doesn’t fit you. Also keep in mind that we've cut down on some of the work by sharing out some of the current jobs of President, Treasurer, and Programs Coordinator into Committee Chairs for 2015.

Duties of President

• Arranges meeting locations, sew days, and other events
• Leads meetings
• Keep insurance policy updated 
• Helps VP with blogging and other social media
• Makes sure other officers know their assigned duties and are carrying them out
• Checks email daily and replies to members, sponsors, guests, etc
• Note: no longer responsible for retreats and workshops
  

Duties of Vice President

• In charge of blog and all social media
• Helps run meetings
• Runs meetings in case president can not attend
• Is main liaison with business members

Duties of Secretary

• Takes minutes at Officer Meeting
• In charge of Show and Tell
• Head of Procurement, works with sponsors to get door prizes and other items
• Takes photos of Show and Tell and uploads to Flickr

Duties of Treasurer

• Must be an accountant!
• Makes and keeps track of the budget
• Approves other officers' spending
• Files taxes
• Deposits checks at bank and checks PO Box once a week
• Note: no longer responsible for membership

 Duties of Programs Coordinator

• In charge of challenges and swaps
• Works on getting speakers unto town and setting up other meeting presentations
• Supervises the Charity Coordinator and the Quilt Show Coordinators
• Note: no longer responsible for charity sews

All Positions 

• Must be able to attend monthly meetings and officer meetings
• Must be able to work as part of a tight knit group, have good communication and be flexible
• Must be a PMQG member in good standing and have been a member for at least 6 months

2014 PMQG Officer Self-Nominations

It's that time of year again! Time for a new group of PMQG members to think about taking over the reigns and becoming officers! If you are interested in becoming an officer next year, please carefully read the descriptions for each position below. 

All applicants should be able to make the time commitment to the monthly guild meeting, a monthly officer planning meeting, special events like quilt shows or Sew Days, as well as time for the individual duties of each position. If you have any questions, please feel free to drop us a note! You may apply for more than one position if you have multiple interests. We will be accepting applications now through midnight on November 15th, 2013.

Note: Members who will be serving as an officer on another guild board in 2014 are not eligible to apply to be a PMQG Officer in 2014.

President   

• Arrange for, schedule and facilitate meetings for Monthly Officers meeting and PMQG meetings
• Assist/Coordinate in planning monthly PMQG meetings
• Assist in maintaining Blog, Google Docs, and Flickr, and regularly check and respond to guild email
• Primary function is to see to the smooth running of the entire guild, including outreach and greeting of new members.
• Qualifications: must feel comfortable speaking in front of a large group of people, organization is necessary and follow through is a must.

Vice President

• The vice president will perform the duties of the president if needed, including running the monthly meeting. Assist in anyway needed.
• Maintain all online media (blog, Flickr, twitter, etc.), write blog posts including monthly meeting reminder posts, business member interviews, challenge announcements, member spotlights, etc.
• Help prepare for board and guild meetings
• Regularly  check and respond to guild email
• Organize charity projects and take control of charity fabrics and kits
• Qualifications: experience blogging, comfortable speaking in front of a large group of people, organization and follow through is a must.

Secretary

• The primary duty of the PMQG secretary is to take notes during officer's meetings and communicate these to the officers. 
• Take photos at all monthly meetings, coordinate Show and Tell, photograph quilts and post to flickr
• The secretary assists in maintaining the blog/website by contributing posts (e.g., writing about other guild events such as shop hops, sewing nights, charity work, etc.
• Qualifications: good writing and organizational skills, plus attention to detail

Treasurer 

• Maintain bank and PayPal accounts including preparing monthly/quarterly statements for PMQG, pay bills in a timely manner, including expense reimbursements to members. 
• Transfer funds between accounts as needed. 
• Collect membership dues, respond to new and renewing members by sending out membership welcome and discount information to all members.
• Update PayPal form on website for correct year and membership fee. 
• Maintain membership data, create and send out laminated membership cards and welcome letters and emails.  
• Help create and maintain PMQG's online documents and calendar.  
• Take care of any guild taxes
• Qualifications: organizational ability, can handle collection of money and keep finances recorded and in order.

Program Coordinator

• Supports the planning, implementation, maintenance, and documentation of PMQG’s public programs and educational initiatives.  
• Develops monthly meeting presentations and recruits program participants
• Actively works on future month's meetings: content, lectures, social events, sewing projects etc. 
• Coordinate giveaways or further challenges or events based on the program presented
• Contact businesses and manufacturers to donate to our guild 
• Coordinates and oversees guild swaps
• Qualifications: can actively seek new information from people and groups, organizational ability, creativity for our meetings.

 

To apply, please send the following information to portlandmodernquiltguild (at) gmail (dot) com:

Name:
Position(s) applying for:
Phone Number:
Qualifications/Why you would be a good fit:

We will hold nominations at our November Guild Meeting. According to our bylaws, we will hold an official election even if there is only one applicant for a position.



We will be accepting applications now through midnight on November 15th, 2013.
   
Thank You,
Your 2013 Officers: Michelle, Mary Ann, Amber, Anne, and Kimberly